Best Practices for employement in Educational Institutions - A PRIS Approach

Best Practices for employement in  Educational Institutions - A PRIS Approach

 

Happy Teachers day All...!!

Students are the pillars of this society who are built by the teachers in every school.

When it comes to school management, it involves both teaching and non-teaching staffs who comes under the employment. These are some best practices related to employment for managing your school.

Categorize Employees by their nature of work

Group all the staffs by their nature of work. Put them in Departments, Assign them designations to work with. Later you can specify salaries based on their groups and more.

Letters and templates

Pre-write all your employment related letters and forms. This will help you when an employee is joined, incremented, promoted, etc..

Template their Salaries & Increment Policies

Template their salaries based on their groups. You can specify how the salary heads (Basic, HRA, Travel Allowances ) to be derived in percentages from gross salary for each group.

Document your Increment & Incentive policies such as increment of 2% of Basic per year and Incentive of ₹ 5,000 for a referred admission.

Dealing with Statutory Compliance

For employment, the organization must file statutory compliances to the government in the proper interval of time. The major compliances are

  1. ESI (if employee strength is higher than 10 its mandatory to file the ESI, else its voluntary)
  2. EPF (if employee strength is higher than 10 its mandatory to file the ESI, else its voluntary)
  3. Income Tax (mandatory)
  4. Profession Tax (mandatory, various rate slabs are available for each location)

Decide the compliances based on your employee strength and their salaries.

Write down your Leave Rules

Write down the leave rules of your organization such as Casual Leave, Sick Leave and Earned / Privilege Leaves like how much leave can an employee/department is eligible for ?, etc..

As per Govt THE FACTORIES ACT (ALL INDIA).

  1. Earned Leave - 1 day leave for every 20 days worked in the
    previous year. If an employee has worked for
    300 days in the previous year, he will be
    eligible for 15 days of Earned Leave.
  2. Maternity Leave - As per the ESI Act of the State or the
    Maternity Benefits Act

For Tamil Nadu : AS PER THE SHOPS & ESTABLISHMENTS ACT

  • PRIVILEGED LEAVE/EARNED LEAVE - 12 days
  • CASUAL LEAVE - 12 days
  • SICK LEAVE - 12 days

Maintaining attendance

Keep a record of your daily attendance of your employees which is a primary input for processing salary. If you're using a biometric capture system make sure it works as expected.

Automating your Attendance will save you lot of time, provides you accuracy and avoids malpractices

Pay them on date

Process their salary with the help of above factors, prepare payout statements and dispatch pay slips to all.

 

But What? Automating your Payroll Process saves you a lot of time and provides accuracy.

Yes. Automate the above processes in simple steps which will result in saving a lot of money and time.

Payroll software for educational institutions